Cal Poly Corporation Newsletter Summer 2011

Year-End Highlights

The General Administration and Investment Services areas saw a reduction of approximately $230,000 (5%) in revenues. This was primarily due to the reduction of fees associated with the administration of meal plan sales. While the reduction of these fees lowered revenues to CPC, it also meant a saving to our customers. This revenue reduction was offset by the receipt of $1.5M six months earlier than the prior year as a result of the ISPP (Improved Student Payment Process). With an easier payment process, the net is a win-win for both CPC and our customers.

Management was able to reduce operating expenses $249,000 (21%) as compared to the prior year, and $121,000 (11%) compared to budget, through a reduction in banking fees (fees were renegotiated in FY 2010-11), cost reductions in software and hardware maintenance, as well as a saving to a non-recurring pledge for the Baker Endowment paid in the prior year. The Corporation’s investment returns increased in FY 2010-11, allowing the Corporation’s reserves to increase to levels last seen in FY 2007-08. The Corporation’s reserves are earmarked for future renewals and renovations, investments in assets, and for general contingency.

The Corporation’s administrative staff implemented several new programs

  • Human Resources implemented an online-application process (PeopleAdmin);
  • Web Services improved the layout and content of the Corporation website;
  • Administration updated all of the Corporation’s policies;
  • General accounting improved the closing date of monthly reports from the 16th of the month to the 6th business day of the month to provide more timely data to our customers.

The Corporation’s administrative staff will continue to look for efficiency gains in the new year

  • A Purchasing Card (P-Card) program where certain Corporation and University staff can use a P-Card to purchase items rather than having to use a check request;
  • Direct Deposit through Automated Clearinghouse (ACH) payments for employee and university staff reimbursements and vendor payments are now available. We suggest that anyone who
    typically receives a check for travel or other reimbursements from the Corporation or the Foundation sign up for this new service;
  • Kronos web-based time keeping system – this system has already begun to be implemented in certain areas within the Corporation with full implementation in FY 2011-12;
  • New travel guidelines will be rolled out in September 2011 to conform to new CSU and University guidelines; and
  • Dustin DeBrum and Corporation staff are working with the University on a digital signage and messaging platform that will be used at various locations on campus.

Sponsored Programs

FY 2010-11 Highlights

Sponsored Programs had a busy year in 2011 with more than 577 active projects. These Contracts and Grants totaled over $22 million in project expenses.

  • 49% of sponsored funding supported salary and benefit costs
  • Sponsored funding provided nearly 1 million to update equipment for research activities
  • Office of Naval Research, NASA, National Science Foundation and US Department of Education contributed 44% of total federal support
  • College of Agriculture contract and grant expenditures totaled over $4.8 million
  • College of Engineering contract and grant expenditures totaled over $5.0 million
  • College of Science and Math contract and grant expenditures totaled over $5.1 million

IT Update

FY 2010 – 11 Highlights

  • Remodeled the I.T. Help Desk area to be more open and inviting to users.
  • I.T. has a new friendly face and voice by the name of Colton Proctor, student assistant.
  • I.T. will be rolling out new and rebuilt computers with Microsoft’s latest operating system, Windows 7, and latest Word, Excel, PowerPoint (Office 2010).
  • Collaborated with business office staff to implement procurement card (P-card) and ACH payment processes to improve customer service and operational efficiencies.
  • Developed new software programs to integrate several subsystems used by various departments within the Corporation where manual efforts were previously required to perform these functions.

El Corral Bookstore

FY 2010-11 Highlights

El Corral came within 5% of its budget for income from Operations despite sales $1M less than the prior year. El Corral reduced student/casual staffing, added new merchandise categories, and consolidated merchandise into more defined areas.

 

  • For the 15th straight year, El Corral has met its financial obligations without depleting its Reserves.
  • Updated look of store to incorporate a “collegiate look” at the entrance of the store.
  • New Apple Promotion: buy a computer and receive $100 coupon applicable for iTunes plus a free printer.
  • Bookstore offerings will include an increased number of used, rental, and digital courseware for Fall 2011.

Remember to check out www.elcorralbookstore.com for all the latest news.

Campus Dining

FY 2011-12 Highlights:

New All-You-Care-To-Eat Restaurant

This fall, 19 Metro station will become the exclusive all-you-care-to-eat restaurant on campus. Enjoy a wide variety at the two large soup and salad bars, cereal bar, dessert bar,
and a delicious selection of grilled sandwiches, classic comfort foods, Italian and Asian fare, and fountain beverages. In addition, the interior has been remodeled to include
more benches and pocket seating, creating a comfortable environment for a relaxing meal. More at www.calpolydining.com/19metrostation.

Fast Pass – Eat BIG for as Little as $5 for Lunch

Fast Pass is the smart new way to dine on campus. Purchase all-you-care-to-eat lunch passes to dine at 19 Metro station for as little as $5 per lunch! Get yours today at
www.calpolydining.com/fastpass.

BackStage Pizza is now Ciao!

This fall, say “Ciao!” to BackStage and “Ciao!” to “Ciao!” Last spring over 1,200 entries were submitted to the Rename BackStage Pizza Contest and “Ciao!” was selected,
representing hello, goodbye, and a warm sense of hospitality. This fall, come see what’s new at Ciao! like their pasta bowls and siesta on a comfy, leather couch.

Coming Soon – Subway

This is not your ordinary Subway, this new Subway has been tailored to our campus to make it quicker for customers to get their favorite Subway foods during peak times.
Replacing the Park Vending and Dexter Sub & More in the Dexter building, Subway will offer a complete selection of specialty sandwiches, soups, and salad. For those days
when you don’t have time to pick up breakfast, drop by for one of Subway’s delicious breakfast sandwiches.

All-You-Care-To-Eat Dim Sum Night at Sage Restaurant – October 14, only $10

Think of Dim Sum as Chinese Tapas-small servings of savory vegetables, meat, and sauces-combined perfectly. On Friday, October 14 from 5-8PM, join us for this
exclusive evening of delicious all-you-care-to-eat Dim Sum at Sage Restaurant for only $10. More at http://www.sagerestaurantslo.com.

See what else is new in dining this year at www.calpolydining.com.

Human Resources

Fall Orientation will be held on Wednesday, September 7. The program will begin with breakfast, continue to presentations, including President Armstrong,
and Keynote Speaker Dr. Jeff Thompson, and will conclude the morning with Employee Recognition awards. Mark the day now on your calendar and plan to join us!

Open Enrollment for Medical, Flexible Spending Accounts, Dependent Care, Aflac and Supplemental Life Insurance will be occurring October 10 – November 12, 2011.
Information on all of the programs will be sent out prior to the beginning of the enrollment period.

Welcome New Employees hired since March 2011:

Ryan Nugent – Research Associate, Aerospace Engineering
Nadya Alexander – Irrigation Support Engineer, ITRC
Richard Baker – Research Scientist, Physics
Bryson Maughmer – Assistant Supervisor, The Avenue, Campus Dining
Katy Lees – Research Assistant, DPTC
Sally Martin-Winter – Assistant Supervisor, Village Market, Campus Dining
Thea Chase – Managing Director, CP Center for Innovation and Entrepreneurship
Shannon Porter – Baker, Campus Dining
Agni Fernandez – Program Coordinator, SAS
Farida Jaime – Catering Service Supervisor, Campus Dining
Herbert Norton – Sous Chef, VG, Campus Dining
Jeffrey Heller – Operations Manager, Campus Dining
Will Lewis – Assistant Supervisor, Catering, Campus Dining
Nicole Hamzaeff – Marketing Assistant, Campus Dining
Mary Kay Reis – Lead Cashier, Business Office

New Arrivals:

Congratulations!

Ryland Edward Martin – April 19, 2011, Proud Parents: Stephany & Cory Martin

Seeking Innovative Sustainability Ideas

CPC recently partook in the Green Campus Certification process for workplaces on campus, which provides a framework for sustainable practices in our day-to-day operations. As part of the
certification process, departments are encouraged to come up with creative ways to conserve energy and water, conserve waste, and reduce the campus’ environmental footprint.

Let us know your innovative program ideas by submitting them via email to cpcmedia@calpoly.edu by Aug 26.

Management Tip


The most basic of all human needs is the need to understand and to be understood. The best way to understand people is to listen to them. – Ralph Nichols