Return-to-Campus Roadmap Top 10
This month began the implementation of the Corporation’s Return-to-Campus Roadmap, the plan that will guide us through the phased transition back to in-person work for some and continued telework for others. With details about the teleworking pilot, vaccine and face covering requirements, as well as information on what the Corporation is doing to create a safer workplace, the plan is dense.
While the Return-to-Campus Roadmap is required reading for all Corporation staff, we took this opportunity to break it down and create a list of the Top 10 plan takeaways.
#1 The Teleworking Pilot
As of July 1, 2021, the Cal Poly Corporation will begin working with departments and employees on a teleworking pilot for all areas in which this may be an option. The 12-month pilot will allow further information gathering, and feedback to create a formalized plan for 2022-23. Some business units may be unable to offer teleworking based on their business models. In the areas that teleworking is an option, employees may continue to do so depending on the needs of their work assignments with the approval of their appropriate director or manager. Employees will receive direction from their appropriate director or manager at least 30 days prior to being required to return to a full or partial on-campus work assignment.
#2 Your Teleworking Work Environment
The opportunity to participate in a telework program is offered only with the understanding that it is the responsibility of the employee to ensure a safe and proper work environment is maintained (e.g., dependent care arrangements do not interfere with the work, personal disruptions such as non-business telephone calls and visitors are kept to a minimum, etc.).
The employee is responsible for completing a Teleworking Self-Certification Safety Checklist and maintaining a safe and secure work environment, including maintaining the designated teleworking worksite in an ergonomically sound manner. The Corporation may deny an employee the opportunity to telework or may rescind a teleworking agreement based on safety considerations.
For tips on setting up a safe telework environment visit the Cal Poly Environmental Health & Safety (EH&S) website and review:
- Ergonomic Tips for Working at Home
- Healthy Workstation Guidelines infographic
- Ergonomic Work Spaces video
#3 Your Telework Schedule
Teleworkers shall maintain regular contact with the manager, supervisor and co-workers. The work schedule shall be consistent with the operational needs of the employee’s work. As with any work schedule, teleworking assignments or changes in work schedules may be made at management’s discretion to meet management needs or to accommodate an employee’s request.
Employees will be required to work at their Corporation worksite at least one day per week or more depending upon business needs. Employees may also be required to periodically attend work meetings on campus or at their work site. Appropriate notice of onsite meetings will be provided.
#4 The Teleworking Agreement
Once the teleworking option has been discussed, the appropriate director or manager will complete the Teleworker’s Agreement – Director/Manager Checklist and work with the employee to file a new CPC Teleworker’s Agreement. Depending on the ongoing needs of the campus or an employee’s inability to successfully perform the duties of the position while teleworking, the appropriate director or manager may review and possibly discontinue the telework arrangements in effect. Additional information regarding teleworking is provided in the CPC Teleworking Guidelines. The Teleworking Agreement must be submitted to HR by Aug. 2.
#5 Employee support and selfcare
If you are in need of emotional, legal or financial support the Corporation has a resource advisor available to benefited employees at no extra cost.
Employees who need technical support as they return computers to their work locations or continue to telework and should contact the appropriate IT staff for assistance. Similarly, employees should work with their directors or managers on the process and timeline for returning other equipment and materials to the workplace, if applicable. If employees will continue teleworking on a permanent basis, they should work with their directors or managers on a process in regard to tools needed to continue working from home.
#6 Face Coverings
At this time, all Cal Poly Corporation employees should continue to wear masks indoors and when they are outside in large group gatherings or in situations in which they cannot maintain physical distance.
Cal/OSHA (which provides guidance for employers) voted June 17 to revise its COVID-19 workplace regulations to align with the state’s updated public health guidance. However, these changes will not take effect immediately for California State University employees (including at Cal Poly).
Cal/OSHA’s decision requires that, prior to employees being permitted to go without masks, employers must have a mechanism in place to obtain documentation from employees about their vaccination status. The CSU is currently working with the individual campuses to determine how that documentation process will be implemented.
#7 If you can’t return to work
Employees who are asked to return to work on campus but cannot do so due to health, personal, or other reasons should contact Human Resources to be advised of available options at: [email protected].
#8 The Vaccination Requirements
On April 22, 2021, Chancellor Castro announced that the CSU intends to require faculty and staff at all university locations to be immunized against SARS-CoV-2, effective upon the first day of classes or full Food and Drug Administration (FDA) approval of one or more vaccines, whichever occurs later. The COVID-19 vaccination requirement would allow for employees to seek an exemption based on medical or religious grounds. The policy and related implementation details are under development and will be made available once the consultations have concluded. Vaccinations are currently available to faculty and staff at public vaccination sites and pharmacies throughout San Luis Obispo county.
#9 A healthy and safe workplace
Facilities Operations for the Corporation has evaluated and taken action in accordance with State and CDC guidelines to improve conditions in preparation for returning to campus. This includes:
- Installation of sanitation stations, signage and plexiglass barriers
- Regular cleaning of offices, restrooms, other workspaces
- Ongoing disinfecting of high traffic areas (entrances/ hallways/elevators/lobbies)
- Increased outside air percentages for building HVAC systems according to equipment capability and inhabitant comfort guidelines.
- Continued repairs/replacements as well as routine preventative maintenance to keep HVAC systems at the best operational condition
- Installation of MERV 13 filters (some buildings are not currently planned for filter upgrades due to equipment limitations)
#10 Employee Safety Training
To help ensure a safer return to campus Corporation employees will be assigned and required to complete the following training. Campus Dining will provide specific training in regard to food handling; and Sponsored Programs, Research and CAFES will provide area-specific training. The training will be on the following topics:
- CSU COVID-19 Training Bundle (in development)
- Returning to on campus work (to be scheduled)
- Telework (to be scheduled)
• COVID-19 Prevention Plan (in development)