The Laws That Govern Us

Articles of Incorporation

This is the document that establishes a corporation as a separate entity. 

Bylaws

Created by the board of directors, these documents lay out the corporation’s policies related to specific issues. 

Corporation Policies

Created by the board of directors, these documents lay out the corporation’s policies related to specific issues.

Policies 100 – General Administration

Title Description Date modified Download

101 - Gift Management Policy Cal Poly Corporation - 4/11

Policies for general administration.

03 - 02 - 2018 Download Now

102 - Delegation of Authority Cal Poly Corporation - 1/11

Policies for general administration.

03 - 02 - 2018 Download Now

103 - Independent Audit Policy Cal Poly Corporation - 10/10

Policies for general administration.

03 - 02 - 2018 Download Now

104 - Extension of Credit Policy Cal Poly Corporation - 1/11

Policies for general administration.

03 - 02 - 2018 Download Now

105 - Depreciation Policy Cal Poly Corporation - 10/12

Policies for general administration.

03 - 02 - 2018 Download Now

106 - Source of Use of Public Relations Funds Cal Poly Corporation - 1/11

Policies for general administration.

03 - 02 - 2018 Download Now

108 - Endowment Funds Policy Cal Poly Corporation - 1/11

Policies for general administration.

03 - 02 - 2018 Download Now

109 - Net Assets Reserve Policy Cal Poly Corporation - 1/11

Policies for general administration.

03 - 02 - 2018 Download Now

110 - Administrative Cost Recovery and Services Fees Cal Poly Corporation - 1/11

Policies for general administration.

03 - 02 - 2018 Download Now

111 - Purchasing Policy Cal Poly Corporation - 10/10

Policies for general administration.

03 - 02 - 2018 Download Now

112 - Travel Expense Reimbursement Policy Cal Poly Corporation - 10/10

Policies for general administration.

03 - 02 - 2018 Download Now

113 - Planned Giving Program Policy Cal Poly Corporation - 4/11

Policies for general administration.

03 - 02 - 2018 Download Now

114 - Risk Management Program Policy Cal Poly Corporation - 4/11

Policies for general administration.

03 - 02 - 2018 Download Now

117 - Budget Controls and Delegated Authority Policy Cal Poly Corporation - 4/11

Policies for general administration.

03 - 02 - 2018 Download Now

118 - Record Information Retention and Disposition Policy Cal Poly Corporation - 10/10

Policies for general administration.

03 - 02 - 2018 Download Now

120 - General Fund Liquidity Reserve Policy Cal Poly Corporation - 4/11

Policies for general administration.

03 - 02 - 2018 Download Now

121 - General Investment Policy Cal Poly Corporation - 10/11

Policies for general administration.

03 - 02 - 2018 Download Now

123 - Internal Investment Fund Investment Policy Cal Poly Corporation - 4/11

Policies for general administration.

03 - 02 - 2018 Download Now

124 - Corporate Investment Fund Investment Policy Cal Poly Corporation - 4/11

Policies for general administration.

03 - 02 - 2018 Download Now

125 - University Program Endowment Fund Investment Policy Cal Poly Corporation - 1/11

Policies for general administration.

03 - 03 - 2018 Download Now

128 - Grant and Annuity Society Investment Policy Cal Poly Corporation - 4/11

Policies for general administration.

03 - 03 - 2018 Download Now

129 - External Investment Management Services Cal Poly Corporation - 1/11

Policies for general administration.

03 - 03 - 2018 Download Now

130 - Voluntary Employee Beneficiary Association Trust Investment Policy Cal Poly Corporation - 10/13

Policies for general administration.

03 - 03 - 2018 Download Now

131 - Other Post Employment Benefits Investment Policy Cal Poly Corporation - 4/11

03 - 03 - 2018 Download Now

132 - Gift Reinvestment Fee Policy Cal Poly Corporation - 4/11

Policies for general administration.

03 - 03 - 2018 Download Now

133 - Nomination Committee Policy

Policies for general administration.

03 - 03 - 2018 Download Now

Policies 200 – Personnel

Title Description Date modified Download

201 - Employment Policy Cal Poly Corporation - 4/11

Policies for personnel.

03 - 03 - 2018 Download Now

210 - Whistleblower Policy Cal Poly Corporation - 10/10

Policies for personnel.

03 - 03 - 2018 Download Now

Policies 300 – Aid to Instruction

Title Description Date modified Download

301 - Instructional Related Programs Policy Cal Poly Corporation - 1/11

Policy for aid to instruction.

03 - 03 - 2018 Download Now

Policies Appendix

Title Description Date modified Download

Cal Poly Corporation Bylaws

These are the bylaws for the Cal Poly Corporation.

03 - 03 - 2018 Download Now

Cal Poly Corporation Title 5

This document outlines Title 5.

03 - 08 - 2018 Download Now

California Educational Code

California Education Code Chapter 7 - Auxiliary Organizations

03 - 03 - 2018 Download Now

Restated and Amended Articles of Incorporation

These are the restated and amended Articles of Incorporation of the Cal Poly Corporation.

03 - 08 - 2018 Download Now

Public Records

The California Public Records Act mandates that members of the general public may request an auxiliary to disclose its “public records.”

As of January 1, 2012, the California Public Records Act (CPRA) provides that members of the general public may request an auxiliary to disclose its “public records.” If you want to make a public records request to Cal Poly Corporation, which includes Campus Dining and the University Store, please send your request to: [email protected] Once a request is received, the office will coordinate with appropriate departments to ensure timely and legal response to these requests. Cal Poly Corporation, as an auxiliary of a California State University campus, has a legal obligation to respond within ten (10) days of receipt of the request. It is important to note that public records requests may not always be formalized in writing. Informal requests may constitute requests under the CPRA and require a response in the same manner as those submitted in formal format, i.e., some form of writing. Questions regarding how to handle public records requests are to be directed to the associate executive director of administration and legal affairs.

General Definitions

  • “Public records” include “any writing containing information relating to the conduct of the public’s business prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics.” [Government Code § 6252(e)]
  • ‹“Writing” includes “…any handwriting, typewriting, printing, photostatting, photographing, photocopying, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created, regardless of the manner in which the record has been stored.” [Government Code § 6252(f)]

EXEMPT RECORDS- NOT ALL RECORDS ARE CONSIDERED “PUBLIC”

  • Preliminary drafts, notes, or memoranda not retained in the ordinary course of business, when the public interest in withholding clearly outweighs the public interest in disclosure. [Government Code § 6254(a)]
  • ‹Records pertaining to pending litigation to which the CSU is a party until the litigation has been finally adjudicated or otherwise dismissed. (Government Code § 6254(b)]
  • ‹Personnel, medical, or similar files, the disclosure of which would constitute an unwarranted invasion of personal privacy. [Government Code § 6254(c)]
  • ‹Records exempted or prohibited from disclosure by federal or state law, including the law of privilege. [Government Code § 6254(k)]
  • Any record, where the public interest served by withholding clearly outweighs the public interest to be served by disclosure. [Government Code § 6255]