General Accounting

Putting best practices to work

The General Accounting department provides current and accurate financial information and a diverse range of accounting services to corporation customers while complying with all applicable federal and state statutes. We are responsible for fiscal closing and producing timely and accurate financial reports on a monthly, quarterly and annual basis.


  1. Maintaining the integrity of the financial software including functional security
  2. Preparing and distributing accurate financial reports
  3. Coordinating the budget process
  4. Maintaining all accounting for corporation-fixed asset and livestock inventories
  5. Providing accounting services to auxiliary and agency activities
  6. Entering requisitions and distributing purchase orders
  7. Distributing Accounts Payable disbursement checks
  8. Electronic filing of the monthly Sales & Use tax prepayment to the Board of Equalization
  9. Electronic filing of the quarterly Sales & Use tax report to the Board of Equalization


Title Description Date modified Download

Finance-Raffle Application

This form is to be filled out when applying to have a raffle through the Cal Poly Corporation.

04 - 24 - 2018 Download Now

Holding a Raffle at Cal Poly

How to hold a raffle a Cal Poly.

04 - 24 - 2018 Visit Page

Accountable Plan – Expense reimbursements and allowances

This is the plan for expense reimbursements and allowances for employees. The employees who properly comply with the terms of an accountable plan are deductible by the employer and are nontaxable to the employees.

04 - 20 - 2018 Visit Page

ACH Enrollment Form

Vendor payment electronic funds transfer authorization form.

04 - 23 - 2018 Download Now

Cell Phone Policy

Management of Cal Poly Corporation (the “Corporation” or “CPC”) has identified that certain employees should have cell phones in order to perform the duties of their respective positions.

04 - 20 - 2018 Visit Page

Cell Phone Reimbursement Preauthorization form - March 17

Fill out this form to become preauthorized to receive reimbursements for cell phone usage for business purposes

03 - 09 - 2018 Download Now

Cell Phone Reimbursement Request Form - March 17

Form for employers that need cell usage/plan for business use

03 - 09 - 2018 Download Now

Cell Phones Policy Procedure

The policies and general procedures set forth in this document govern the administration of cell phones to CPC employees.

03 - 09 - 2018 Download Now

Deposit Backup Form

This will be used by Cashiering to input the deposit into the General Ledger

03 - 09 - 2018 Download Now

Facsimile Form

This form authorizes the Cal Poly Corporation to use your signature facsimile stamp as authorization for processing.

03 - 09 - 2018 Download Now

Fixed Asset Property Disposal Form

This form is to request permission to dispose of fixed asset property.

03 - 09 - 2018 Download Now

Fixed Asset Property Transfer Form

This form is used to transfer fixed asset properties.

03 - 09 - 2018 Download Now

How to Make a Gift of Appreciated Securities to California Polytechnic State University

Instructions for giving to Cal Poly.

04 - 20 - 2018 Visit Page

Merchant Application Form

This form is to request access to banking.

03 - 09 - 2018 Download Now

Signature Authorization Form - 01/17

This form is for CPC Pay/KRONOS access.

03 - 09 - 2018 Download Now

Stipend Tax Reporting - 06/2015

This is intended to introduce students to the tax rules applicable to recipients of stipends.

04 - 24 - 2018 Download Now

(805) 756-1451

Building 15, Room 100-6

1 Grand Ave
San Luis Obispo, CA 93407


8 a.m. – 5 p.m.