Providing Accurate Payments
Accounts payable provides timely and accurate payments to corporation, Associated Students, Inc. and student club vendors as well as reimbursements to faculty, staff and students. We also make sure that the payments are made following corporation policies and federal and state laws. During any given week, we process and send out more than 700 checks, all within 30 days of receipt.
Responsibilities
- Print and mail checks daily
- Enter vendor invoices and faculty/staff reimbursement requests daily
- Process check requests and printing daily for all ASI and student organizations
- Prepare 1099s for ASI and student organizations
- Process and mail 1099s to vendors, faculty, staff and students
- Transmit 1099 files to the IRS
- Report independent contractors to the EDD
- Ensure compliance with company policy as well as federal and state rules and regulations
Resources
Accounts Payable
W9 - Request for Taxpayer Identification Number and Certification
Use this form to provide your correct Taxpayer Identification Number to your employer.
Size: 120.16 KB
Hits: 2729
Date modified: 06 - 05 - 2018
Stipend Tax Reporting - 06/2015
This is intended to introduce students to the tax rules applicable to recipients of stipends.
Size: 21.79 KB
Hits: 1217
Date modified: 05 - 29 - 2018
Sole Source Purchase Justification Form
Purchasing Policy subjects the Cal Poly Corporation to competitive bidding rules. Purchase requisitions for goods and services over $5,000 that are to be purchased from a specific vendor or limited to a specific brand where substitutes to the suggested vendor or brand are unacceptable must be accompanied by the justification explaining the circumstances that make alternatives unacceptable.
Size: 36.81 KB
Hits: 1676
Date modified: 05 - 21 - 2018
Sole Source Justification Guidelines
Sole source justification guidelines for Cal Poly Corporation.
Size: N/A
Hits: 1961
Date modified: 05 - 21 - 2018
Requisition Form Instructions
Step-by-step instructions for completing and submitting your requisition form.
Size: N/A
Hits: 2253
Date modified: 05 - 21 - 2018
Requisition/Purchase Order Quick Reference
Upon receipt by the Corporation Business Office, a requisition will be entered into the system and a purchase order will be mailed to the vendor (unless otherwise indicated on requisition form) and a copy will be sent to the requester.
Size: N/A
Hits: 2262
Date modified: 05 - 21 - 2018
Request for Petty Cash Reimbursement
Form to fill out when requesting petty cash reimbursements.
Size: 53.50 KB
Hits: 1271
Date modified: 10 - 22 - 2019
Purchase Requisition Form
An Excel form for requisition with sales tax
Size: 45.60 KB
Hits: 1235
Date modified: 01 - 25 - 2021
Purchase Requisition-Form
A fillable PDF form for requisition with sales tax
Size: 232.00 KB
Hits: 886
Date modified: 01 - 13 - 2022
Petty Cash Quick Reference
Quick reference guide for petty cash.
Size: N/A
Hits: 1955
Date modified: 05 - 21 - 2018
Missing Receipt Form
This form is to be used when an invoice, receipt, or other supporting documentation is misplaced or not received.
Size: 104.74 KB
Hits: 3675
Date modified: 10 - 24 - 2019
Income Object Codes
This is a list of the most frequently used object codes.
Size: 123.79 KB
Hits: 1223
Date modified: 05 - 21 - 2018
Hospitality Matrix
This matrix outlines common types and allowable sources for payment of hospitality expenses.
Size: 197.74 KB
Hits: 1704
Date modified: 05 - 25 - 2018
Hospitality Justification Form
This form is required for hospitality-related expenses, including, but not limited to, hosting, food and beverages, gifts, and promotional items.
Size: 405.44 KB
Hits: 4441
Date modified: 05 - 25 - 2018
Hospitality Expenses Policy for Payment Reimbursement
This is the procedure guidelines and business process guide for Cal Poly's hospitality policies. This is to be followed for all hospitality expenses.
Size: 197.48 KB
Hits: 2487
Date modified: 10 - 26 - 2021
Guest Lecturer Form
Form to fill out for a guest lecturer.
Size: 42.06 KB
Hits: 1176
Date modified: 10 - 24 - 2019
Check Request Quick Reference
Check Request quick reference guide.
Size: N/A
Hits: 2084
Date modified: 05 - 21 - 2018
Check Request Form Instructions
Step-by-step instructions for completing your check request form.
Size: N/A
Hits: 2222
Date modified: 05 - 21 - 2018
Check Request Form
A fillable PDF form for requesting a check
Size: 192.11 KB
Hits: 903
Date modified: 01 - 25 - 2021
Check Request Form
An Excel form to fill out when requesting a check
Size: 42.01 KB
Hits: 4751
Date modified: 01 - 25 - 2021
Cal Poly Corporation Fund Expenditure Guidelines
These management guidelines implement Corporation Board Policy Statements No. 106, Source and Use of Public Relations Funds; No.111, Purchasing Policy; and No. 112, Travel Expense Reimbursement Policy.
Size: N/A
Hits: 2630
Date modified: 02 - 22 - 2019
ACH Enrollment Form
Vendor payment electronic funds transfer authorization form.
Size: 35.78 KB
Hits: 1225
Date modified: 10 - 24 - 2019