Understanding the purchasing process
Purchasing something on behalf of the corporation is slightly more complicated than buying something for yourself. There are policies and laws you must follow to ensure each purchase makes good business sense, and it will ultimately benefit the educational mission of the university. To that end, before buying that piece of equipment, service or supply, please review our purchasing policy below. It will guide you through the rules and keep you compliant. In addition to our policy, you will also find all the forms associated with purchasing.
Resources
Purchasing
Purchase Requisition-Form
A fillable PDF form for requisition with sales tax
Size: 172.39 kb
Hits: 161
Date modified: 01 - 25 - 2021
Purchase Requisition Form
An Excel form for requisition with sales tax
Size: 45.60 kb
Hits: 539
Date modified: 01 - 25 - 2021
Check Request Form
An Excel form to fill out when requesting a check
Size: 42.01 kb
Hits: 3342
Date modified: 01 - 25 - 2021
Check Request Form
A fillable PDF form for requesting a check
Size: 192.11 kb
Hits: 202
Date modified: 01 - 25 - 2021
111 - Purchasing Policy Cal Poly Corporation
Policies for general administration.
Size: 231.60 kb
Hits: 1255
Date modified: 03 - 11 - 2020
Sales And Use Tax Explained
The following is provided as general guidelines in the application of Sales and Use tax laws, regulation.
Size: 59.50 kb
Hits: 691
Date modified: 10 - 24 - 2019
Guest Lecturer Form
Form to fill out for a guest lecturer.
Size: 42.06 kb
Hits: 769
Date modified: 10 - 24 - 2019
Cal Poly Corporation Fund Expenditure Guidelines
These management guidelines implement Corporation Board Policy Statements No. 106, Source and Use of Public Relations Funds; No.111, Purchasing Policy; and No. 112, Travel Expense Reimbursement Policy.
Size: n/a
Hits: 1814
Date modified: 02 - 22 - 2019
Missing Receipt Form
This form is to be used when an invoice, receipt, or other supporting documentation is misplaced or not received.
Size: 104.74 kb
Hits: 2345
Date modified: 10 - 24 - 2019
Nonresident Reduced Withholding Request Form Instructions
How to fill out Form 589 nonresident can use this form to request a reduced withholding amount.
Size: 64.49 kb
Hits: 1046
Date modified: 06 - 15 - 2018
Withholding Exemption Certificate Form
Use this for to certify an exemption from nonresident withholding
Size: 68.81 kb
Hits: 1243
Date modified: 06 - 15 - 2018
Withholding Exemption Certificate Form Instructions
Instructions for how to use Form 590 to certify an exemption from nonresident withholding.
Size: 75.13 kb
Hits: 821
Date modified: 06 - 15 - 2018
Nonresident Reduced Withholding Request Form
A nonresident can use this form to request a reduced withholding amount
Size: 69.74 kb
Hits: 776
Date modified: 06 - 15 - 2018
W9 - Request for Taxpayer Identification Number and Certification
Use this form to provide your correct Taxpayer Identification Number to your employer.
Size: 120.16 kb
Hits: 1486
Date modified: 06 - 05 - 2018
Sole Source Justification Guidelines
Sole source justification guidelines for Cal Poly Corporation.
Size: n/a
Hits: 1354
Date modified: 05 - 21 - 2018
Petty Cash Quick Reference
Quick reference guide for petty cash.
Size: n/a
Hits: 1429
Date modified: 05 - 21 - 2018
Check Request Form Instructions
Step-by-step instructions for completing your check request form.
Size: n/a
Hits: 1523
Date modified: 05 - 21 - 2018
Check Request Quick Reference
Check Request quick reference guide.
Size: n/a
Hits: 1464
Date modified: 05 - 21 - 2018
Amendment/Supplemental Requisition Form Instructions
Step by step instructions for completing and submitting your amendment/supplement requisition form.
Size: n/a
Hits: 1357
Date modified: 05 - 21 - 2018
Requisition Form Instructions
Step-by-step instructions for completing and submitting your requisition form.
Size: n/a
Hits: 1534
Date modified: 05 - 21 - 2018
Requisition/Purchase Order Quick Reference
Upon receipt by the Corporation Business Office, a requisition will be entered into the system and a purchase order will be mailed to the vendor (unless otherwise indicated on requisition form) and a copy will be sent to the requester.
Size: n/a
Hits: 1552
Date modified: 05 - 21 - 2018
Hospitality Matrix
This matrix outlines common types and allowable sources for payment of hospitality expenses.
Size: 197.74 kb
Hits: 1150
Date modified: 05 - 25 - 2018
Hospitality Justification Form
This form is required for hospitality-related expenses, including, but not limited to, hosting, food and beverages, gifts, and promotional items.
Size: 405.44 kb
Hits: 2404
Date modified: 05 - 25 - 2018
Hospitality Expenses Policy for Payment Reimbursement
This is the procedure guidelines and business process guide for Cal Poly's hospitality policies. This is to be followed for all hospitality expenses.
Size: 339.12 kb
Hits: 1724
Date modified: 05 - 25 - 2018
Withholding Taxes
The following is an update on the latest income tax withholding regulations for independent contractors and entertainers who are not residents of California and/or the United States and provide a service in California.
Size: 17.22 kb
Hits: 812
Date modified: 05 - 21 - 2018
Sole Source Purchase Justification Form
Purchasing Policy subjects the Cal Poly Corporation to competitive bidding rules. Purchase requisitions for goods and services over $5,000 that are to be purchased from a specific vendor or limited to a specific brand where substitutes to the suggested vendor or brand are unacceptable must be accompanied by the justification explaining the circumstances that make alternatives unacceptable.
Size: 36.81 kb
Hits: 1084
Date modified: 05 - 21 - 2018
Requisition Phone Quote Worksheet Form
This is the worksheet for a requisition phone quote.
Size: 29.28 kb
Hits: 774
Date modified: 03 - 09 - 2018
Request for Petty Cash Reimbursement
Form to fill out when requesting petty cash reimbursements.
Size: 53.50 kb
Hits: 863
Date modified: 10 - 22 - 2019
Purchase Order Amendment Supplement Form
Amendment supplement form for a purchase order
Size: 111.85 kb
Hits: 2170
Date modified: 10 - 24 - 2019
Management Guidelines for Implementation of the Corporation Purchasing Policy
Information and guidelines for management to implement the corporation purchasing policy
Size: 145.41 kb
Hits: 765
Date modified: 05 - 21 - 2018
Income Object Codes
This is a list of the most frequently used object codes.
Size: 123.79 kb
Hits: 829
Date modified: 05 - 21 - 2018