A requirement for a proprietary (or sole brand) item does not necessarily justify sole source procurement, as more than one potential bidder or supplier may exist who can supply that item.
Sole Source must be approved in advance, prior to any purchase and submitted with a requisition.
The sole source request must clearly demonstrate
- That there is only one source or only one supplier that can provide the goods or services in accordance with CPC Purchasing Policy.
- The existence of limited rights in data patent rights, copyrights, or secret processes makes the supplies or services available from only one source (however the mere existence of such rights or circumstances does not in and of itself justify sole source procurement).
Any addition of new work, that was not within the scope of or incidental to, the original contract scope of work, either as part of the base contract or as an option, is subject to sole source requirements.
The determination as to whether a purchase has been adequately justified in writing for a sole source award shall be made by the CPC Corporate Financial Officer (CFO) or their designated authority.