Employee Travel

Studies, research and training beyond the campus are vital to student success and the university’s academic evolvement. This is where the Travel department comes in. We support this off-campus work by informing the traveler of the ins and outs of traveling for business and by ensuring compliance with both CSU policy and IRS regulations.

Resources

Travel

Vehicle Re...

Information about renting a car or other vehicle for Corporation business travel, plus insurance information.
Size: 115.04 kb
Hits: 553
Date added: 02 - 23 - 2018
Date modified: 05 - 25 - 2018

Travel Pre...

Fill out this form when traveling on official university business.
Size: 26.79 kb
Hits: 374
Date added: 06 - 15 - 2018
Date modified: 06 - 15 - 2018

Travel Gui...

Official Corporation policy for business travel. Read this document first.
Size: 329.10 kb
Hits: 477
Date added: 02 - 23 - 2018
Date modified: 05 - 25 - 2018

Travel Exp...

Official Corporation policy on travel reimbursement.
Size: 351.02 kb
Hits: 413
Date added: 02 - 23 - 2018
Date modified: 08 - 27 - 2018

Travel Cla...

Use this form to submit for reimbursement for travel costs
Size: 45.27 kb
Hits: 335
Date added: 06 - 21 - 2018
Date modified: 06 - 21 - 2018

P-Card-Tra...

Defer to these guidelines if you plan on using you P-Card to pay for your travel expenses.
Size: 32.77 kb
Hits: 292
Date added: 04 - 17 - 2018
Date modified: 05 - 25 - 2018

Hospitalit...

This matrix outlines common types and allowable sources for payment of hospitality expenses.
Size: 197.74 kb
Hits: 488
Date added: 02 - 15 - 2018
Date modified: 05 - 25 - 2018

Hospitalit...

This form is required for hospitality-related expenses, including, but not limited to, hosting, food and beverages, gifts, and promotional items.
Size: 405.44 kb
Hits: 624
Date added: 02 - 15 - 2018
Date modified: 05 - 25 - 2018

Hospitalit...

This is the procedure guidelines and business process guide for Cal Poly's hospitality policies. This is to be followed for all hospitality expenses.
Size: 339.12 kb
Hits: 577
Date added: 02 - 15 - 2018
Date modified: 05 - 25 - 2018

Estimate o...

Use this form prior to traveling on behalf of the Corporation.
Size: 86.50 kb
Hits: 318
Date added: 02 - 23 - 2018
Date modified: 05 - 25 - 2018

Domestic T...

This flow chart determines how you are covered by insurance, based on who you work for and how you are traveling.
Size: 65.00 kb
Hits: 247
Date added: 02 - 23 - 2018
Date modified: 05 - 25 - 2018

Cal Poly C...

These management guidelines implement Corporation Board Policy Statements No. 106, Source and Use of Public Relations Funds; No.111, Purchasing Policy; and No. 112, Travel Expense Reimbursement Policy.
Size: n/a
Hits: 473
Date added: 04 - 17 - 2018
Date modified: 05 - 25 - 2018

(805) 756-1125

Building 15, Room 102

1 Grand Ave
San Luis Obispo, CA 93405

Monday–Friday

8 a.m. – 5 p.m.