Employee Travel

Studies, research and training beyond the campus are vital to student success and the university’s academic evolvement. This is where the Travel department comes in. We support this off-campus work by informing the traveler of the ins and outs of traveling for business and by ensuring compliance with both CSU policy and IRS regulations.

Resources

Travel

Hospitality Matrix

This matrix outlines common types and allowable sources for payment of hospitality expenses.
Size: 197.74 kb
Hits: 448
Date modified: 05 - 25 - 2018

Hospitality Justification Form

This form is required for hospitality-related expenses, including, but not limited to, hosting, food and beverages, gifts, and promotional items.
Size: 405.44 kb
Hits: 552
Date modified: 05 - 25 - 2018

Hospitality Expenses Policy for Payment Reimbursement

This is the procedure guidelines and business process guide for Cal Poly's hospitality policies. This is to be followed for all hospitality expenses.
Size: 339.12 kb
Hits: 528
Date modified: 05 - 25 - 2018

Cal Poly Corporation Fund Expenditure Guidelines

These management guidelines implement Corporation Board Policy Statements No. 106, Source and Use of Public Relations Funds; No.111, Purchasing Policy; and No. 112, Travel Expense Reimbursement Policy.
Size: n/a
Hits: 393
Date modified: 05 - 25 - 2018

Vehicle Rentals

Information about renting a car or other vehicle for Corporation business travel, plus insurance information.
Size: 115.04 kb
Hits: 459
Date modified: 05 - 25 - 2018

Travel Pre-Authorization Form 1-A

Fill out this form when traveling on official university business.
Size: 26.79 kb
Hits: 269
Date modified: 06 - 15 - 2018

Travel Guidelines

Official Corporation policy for business travel. Read this document first.
Size: 329.10 kb
Hits: 409
Date modified: 05 - 25 - 2018

Travel Expense Reimbursement Policy

Official Corporation policy on travel reimbursement.
Size: 351.02 kb
Hits: 357
Date modified: 08 - 27 - 2018

Travel Claim Claim Form

Use this form to submit for reimbursement for travel costs
Size: 45.27 kb
Hits: 233
Date modified: 06 - 21 - 2018

P-Card-Travel-Guidelines

Defer to these guidelines if you plan on using you P-Card to pay for your travel expenses.
Size: 32.77 kb
Hits: 263
Date modified: 05 - 25 - 2018

Estimate of Travel Expenses

Use this form prior to traveling on behalf of the Corporation.
Size: 86.50 kb
Hits: 267
Date modified: 05 - 25 - 2018

Domestic Travel Insurance Requirements

This flow chart determines how you are covered by insurance, based on who you work for and how you are traveling.
Size: 65.00 kb
Hits: 226
Date modified: 05 - 25 - 2018

(805) 756-1125

Building 15, Room 102

1 Grand Ave
San Luis Obispo, CA 93405

Monday–Friday

8 a.m. – 5 p.m.