Studies, research and training beyond the campus are vital to student success and the university’s academic evolution. This is where the Employee Travel department comes in. We support this off-campus work by informing the traveler of the ins and outs of traveling for business and by ensuring compliance with both CSU policy and IRS regulations.
Resources
Travel
Vehicle Rentals
Information about renting a car or other vehicle for Corporation business travel, plus insurance information.
Size: 115.17 KB
Hits: 4222
Date modified: 03 - 05 - 2021
Travel Pre-Authorization Form 1-A
Fill out this form when traveling on official university business.
Size: 26.79 KB
Hits: 2460
Date modified: 06 - 15 - 2018
Travel Guidelines
Official Corporation policy for business travel. Read this document first.
Size: 409.52 KB
Hits: 3501
Date modified: 08 - 23 - 2023
Travel Expense Reimbursement Policy
Official Corporation policy on travel reimbursement.
Size: 351.02 KB
Hits: 1796
Date modified: 08 - 27 - 2018
Travel Claim Form
Use this form to submit for reimbursement for travel costs
Size: 44.29 KB
Hits: 2595
Date modified: 01 - 11 - 2023
P-Card-Travel-Guidelines
Defer to these guidelines if you plan on using you P-Card to pay for your travel expenses.
Size: 32.77 KB
Hits: 1915
Date modified: 05 - 25 - 2018
Hospitality Matrix
This matrix outlines common types and allowable sources for payment of hospitality expenses.
Size: 197.74 KB
Hits: 1704
Date modified: 05 - 25 - 2018
Hospitality Justification Form
This form is required for hospitality-related expenses, including, but not limited to, hosting, food and beverages, gifts, and promotional items.
Size: 405.44 KB
Hits: 4442
Date modified: 05 - 25 - 2018
Hospitality Expenses Policy for Payment Reimbursement
This is the procedure guidelines and business process guide for Cal Poly's hospitality policies. This is to be followed for all hospitality expenses.
Size: 197.48 KB
Hits: 2487
Date modified: 10 - 26 - 2021
Estimate of Travel Expenses
Use this form prior to traveling on behalf of the Corporation.
Size: 43.50 KB
Hits: 1359
Date modified: 10 - 24 - 2019
Domestic Travel Insurance Requirements
This flow chart determines how you are covered by insurance, based on who you work for and how you are traveling.
Size: 65.00 KB
Hits: 2175
Date modified: 05 - 25 - 2018
Cal Poly Corporation International Travel Sample Memo
Size: 135.75 KB
Hits: 131
Date modified: 05 - 30 - 2023
Cal Poly Corporation Fund Expenditure Guidelines
These management guidelines implement Corporation Board Policy Statements No. 106, Source and Use of Public Relations Funds; No.111, Purchasing Policy; and No. 112, Travel Expense Reimbursement Policy.
Size: N/A
Hits: 2630
Date modified: 02 - 22 - 2019