Employee Travel

Hospitality Matrix

This matrix outlines common types and allowable sources for payment of hospitality expenses.

Hospitality Justification Form

This form is required for hospitality-related expenses, including, but not limited to, hosting, food and beverages, gifts, and promotional items.

Hospitality Expenses Policy for Payment Reimbursement

This is the procedure guidelines and business process guide for Cal Poly's hospitality policies. This is to be followed for all hospitality expenses.

Cal Poly Corporation Fund Expenditure Guidelines

These management guidelines implement Corporation Board Policy Statements No. 106, Source and Use of Public Relations Funds; No.111, Purchasing Policy; and No. 112, Travel Expense Reimbursement Policy.

Vehicle Rentals

Information about renting a car or other vehicle for Corporation business travel, plus insurance information.

Travel Guidelines

Official Corporation policy for business travel. Read this document first.

Travel Expense Reimbursement Policy

Official Corporation policy on travel reimbursement.

P-Card-Travel-Guidelines

Defer to these guidelines if you plan on using you P-Card to pay for your travel expenses.

Estimate of Travel Expenses

Use this form prior to traveling on behalf of the Corporation.

Domestic Travel Insurance Requirements

This flow chart determines how you are covered by insurance, based on who you work for and how you are traveling.