Employee Travel

Studies, research and training beyond the campus are vital to student success and the university’s academic evolvement. This is where the Travel department comes in. We support this off-campus work by informing the traveler of the ins and outs of traveling for business and by ensuring compliance with both CSU policy and IRS regulations.


Title Description Date modified Download

Hospitality Matrix

This matrix outlines common types and allowable sources for payment of hospitality expenses.

04 - 24 - 2018 Download Now

Hospitality Justification Form

This form is required for hospitality-related expenses, including, but not limited to, hosting, food and beverages, gifts, and promotional items.

05 - 02 - 2018 Download Now

Hospitality Expenses Policy for Payment Reimbursement

This is the procedure guidelines and business process guide for Cal Poly's hospitality policies. This is to be followed for all hospitality expenses.

04 - 24 - 2018 Download Now

Cal Poly Corporation Fund Expenditure Guidelines

These management guidelines implement Corporation Board Policy Statements No. 106, Source and Use of Public Relations Funds; No.111, Purchasing Policy; and No. 112, Travel Expense Reimbursement Policy.

04 - 24 - 2018 Visit Page

Vehicle Rentals

Information about renting a car or other vehicle for Corporation business travel, plus insurance information.

03 - 15 - 2018 Download Now

Travel Guidelines

Official Corporation policy for business travel. Read this document first.

03 - 15 - 2018 Download Now

Travel Expense Reimbursement Policy

Official Corporation policy on travel reimbursement.

03 - 15 - 2018 Download Now


Defer to these guidelines if you plan on using you P-Card to pay for your travel expenses.

04 - 17 - 2018 Download Now

Estimate of Travel Expenses

Use this form prior to traveling on behalf of the Corporation.

03 - 15 - 2018 Download Now

Domestic Travel Insurance Requirements

This flow chart determines how you are covered by insurance, based on who you work for and how you are traveling.

05 - 02 - 2018 Download Now

(805) 756-1125

Building 15, Room 102

1 Grand Ave
San Luis Obispo, CA 93405


8 a.m. – 5 p.m.